I have to stay organized with my paintings so I created an Art Catalog which is a necessary and comforting thing to me. My Art Catalog is hand written and kept in a binder. I think this works well for me because I am able to carry the binder with me. I have plans to upgrade my system in the near future by placing it on computer in an Excel Spreadsheet with a printed copy for my binder.
Here is my process:
1. Index - I created an index list of numbers and as I complete each piece it gets the next number in sequence. This index list has 3 columns (number, category and title of painting).
2. Category Notes - Every piece is subdivided into a category (floral, landscape, abstract, etc.). Under each category page I list the information and notes about the painting I want to remember (index number, title of the painting, size, medium, date completed, price listed, photo on the web, etc).
3. Back - The back of every canvas panel and masonite board is painted a dark color.
a. Red dot - A red dot sticker is placed in the upper left corner with the category letter and catalog number (ex: L-1004) This piece is number 1004 and is a landscape.
b. Label - Each label contains the title of the painting, size, medium, date completed and my name.
c. The back of stretched canvas pieces are not painted, but they receive a red dot and a label.
4. When a piece goes to a gallery, I indicate in red on the category notes page.
5. When a piece is sold, I indicate in red on the category notes page that it is sold and to whom.
For me setup, organization and documenting my Art Catalog was time consuming but I keep it up every day and it is no longer invasive.
If any of you have any suggestions and/or tips you would like to share, I would love to hear from you.